Bay Area Cancer Connections (BACC) supports people touched by breast or ovarian cancer by providing comprehensive, personalized services in an atmosphere of warmth and compassion. BACC is unique in its ability to tailor its services to each client, offering a combination of high-quality medical information, practical help and emotional support in a non-institutional setting. BACC complements the medical care that patients receive from their physicians and provides a safety net for low income, uninsured young women and men of any age at risk for breast cancer. Its programs aim to ensure that each person is connected with the resources that best serve his or her needs. BACC recognizes that every person touched by cancer experiences the illness differently and, therefore, continually adapts its programs and services to serve a broad range of needs. All services are provided free of charge.
The Database Associate serves as a key member of the Development and BACC administrative team, working with and supporting the Development and entire BACC operation. The Database Associate manages and maintains the donor database (Giveffect and Telosa Exceed), generates reports, processes gifts, and works with BACC’s accountant as needed. She/he enters and tracks data for the purposes of stewardship, solicitations, mailings, email blasts, and more. She/he is responsible for ensuring that the capture and maintenance of all relevant data is done by the most effective, accurate and efficient means.
Data Quality Management / Database Maintenance
Maintain standards for data quality for the donor and client database, including
routine periodic measurement of conformance to standards using queries
Create new and update existing constituent, address, and other records
File, scan and upload documents into appropriate records
Code and track individuals by group (those who attended events, received
specific mailings, live in certain geographic regions, etc.)
Implement data updates with the use of internal and external data sources, data
audit and cleanup utilities, and other tools
Implement procedures to ensure that data entry requests are met consistently and in a timely manner
Gift Processing and Tracking
Enter contributions and relevant information and materials
Process credit card transactions in a timely manner
Produce gift receipts and acknowledgment letters within stated completion periods
Produce gift reports within stated completion periods
Create donation batches for accountant
Coordinate and maintain internal systems for efficient gift processing procedures
Maintain gift and attachment backup files
Support Fund Development Team
Conduct routine database maintenance that includes updating records for bounce backs, unsubscribe requests, and update records for returned mail
Other duties and tasks as assigned
Exceptional attention to detail with an aptitude for maintaining constituent
relationship management systems in a fundraising environment
Experience with Giveffect or other major fundraising database is required
Experience in gift processing and knowledge of data entry standards, queries,
exports, imports, and mail merges are highly desirable.
Bachelor's degree, or relevant training, and 2 years of database or fundraising
support experience strongly preferred.
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Director of Development
Part/Full-time, 20-40 hours/per week, some evenings and
weekends. **this position could start as Part-time moving to Full-time within 6 months.
Please submit resume and cover letter to firstname.lastname@example.org