The Operations Manager will be responsible for the accounting, human resources, and facilities functions of Bayshore Christian Ministries.
Reports to: Executive Director
Supervises: Receptionist, Facilities Associate
Schedule: Full-time, flexible, some weekends and evenings
Accounting & Business Responsibilities (60% time):
Accounts payable and receivable. Use QuickBooks for day-to-day bookkeeping: accounts payable, accounts receivable, tracking assets and liabilities, processing payments from programs, print checks and coordinate signing, manage deposits, enter the classifications of all expenses and similar tasks.
Accounting reports. Monthly bank reconciliations, monthly budget reports for Board/Committee meetings, monthly updates to program budgets, and year-end reports for audit and analysis.
Budget analyses and forecasting recommendations to ED.
Payroll and taxes. Process timecards and payroll through our vendor and ensure timely filing of required federal and state filings.
Licenses and filings. Business license, various county forms, annual income tax and business forms, tax payments, etc.
Maintain professional services accounts: manage insurance policies, Workers' Compensation, bank accounts, credit cards, telephone services, etc.
Oversee facility use relationships and agreements.
Handle routine transactions (bank deposits, bulk mailings, stamp purchases, etc.).
Maintain files for the current fiscal year. Archive files for previous years. Prepare for year-end audit.
Maintain all in-kind donation files.
Oversee donation and transfer of all automobiles.
Human Resource Responsibilities (30% time):
Conduct new hire incoming process and exit interviews.
Oversee business files on each employee. Provide personnel forms such as I-9s, W-4s, timesheets, and health insurance applications to each staff member. Check over and file completed forms. Track vacation and personal leave days available to each staff member.
Manage benefit packages (health, dental, vision, and life insurance).
Event Planning Responsibilities (10% time):
Help with the logistics of the annual BCM banquet.
Work closely with volunteers to host a successful fundraising event.
Provide support to other events as assigned.
Other Responsibilities: Other duties as assigned by supervisor
Agreement with Statement of Faith and commitment to the mission of BCM
Previous bookkeeping experience
2+ years' experience in a related field or equivalent combination of education and experience
Strong interpersonal skills, including the ability to listen, interact, and communicate with diverse personalities and hold confidential information
Excellent time management and organizational skills
Excellent oral and written communication skills
Strong technology skills and knowledge, experience using database systems, managing calendars, and organizing information
Working knowledge of QuickBooks
Minimum 5 years experience working in a church or Christian ministry setting (youth pastor, campus ministry director, church elder)
Minimum 5 years management experience (i.e. overseeing direct reports)
Experience working with urban/at-risk youth
Desire to see youth come to Christ
Deep commitment to the mission of the organization and agreement with the Statement of Faith
Proficiency in Microsoft Word, Excel, Publisher, Power Point and email
Spanish language ability is a plus - spoken and written
In order to reflect the community we serve, Latino, Pacific Islander, and African- American candidates are encouraged to apply.
$40,000-45,000 DOE, with benefits for the individual
E-mail resume with cover letter to Rolando Zeledon at firstname.lastname@example.org, or mail - Bayshore Christian Ministries, Attn: Rolando Zeledon, 1001 Beech Street, East Palo Alto, CA 94303. Please do not call or fax. Resumes without cover letter will not be accepted.
For more information on Bayshore Christian Ministries, visit www.bayshore.org