Boys & Girls Clubs of North San Mateo County – Site Director, Sunshine Gardens Elementary Clubhouse

The Site Director provides leadership and management of the daily operations and program delivery at Sunshine Gardens Elementary School in South San Francisco. In this role, the Site Director provides supervision of youth and staff, advises on facilities and safety tasks, and is the key community relations and membership administrator for the Site. A member of the Program Leadership Team, the Site Director helps facilitate a culture of learning and growth among team members.

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ABOUT BOYS & GIRLS CLUBS OF NORTH SAN MATEO COUNTY

For the last 65 years, Boys & Girls Clubs of North San Mateo County (BGCNSMC) has been a community pillar and a positive, driving force for youth academic empowerment and leadership. BGNSMC is a dynamic and responsive nonprofit organization in North San Mateo County. We partner with schools and the community to ensure that youth of our community are provided with the opportunities, experiences, and support to redefine possibilities, and chart courses to great futures. We serve 3,000 youth at five sites throughout Pacifica and South San Francisco. BGCNSMC reinforces and enhances the skills and knowledge young people learn at school. We create opportunities for high-yield learning and literacy activities. Our programs are designed to ensure that all Club members graduate from high school on time, ready for a post-secondary education, and a 21st-century career.

PRIMARY DUTIES AND RESPONSIBILITIES

Leadership and Planning

  • Establish Site programs, activities and services that prepare youth for success and that create a club environment that facilitates achievement of Youth Development Outcomes

  • Provide leadership to Site Coordinators to ensure implementation and fidelity of program goals and outcomes

  • Ensure school-based programs and activities have a clear vison and have widely understood short- and long-term plans that align with organizational goals and objectives, and support the overall mission, vision and strategic direction of the Club

  • Manage performance of school-based Site staff in achieving goals, providing technical assistance in program design, development, community relations and program operations

  • Use BGCA’s NYOI evaluation to improve operations and program models

Program Operations

  • Ensure a healthy and safe environment for all participants, staff, partners, volunteers, and families by maintaining facilities, equipment and supplies;

  • Establish Site-specific objectives consistent with our Club’s strategic direction and Great Futures 2025 plan for developing quality program and implementation of effective models;

  • Develop and maintain collaborative relationships with school principal and other faculty to plan, develop and implement programs and services;

  • Work with fellow Site Directors, Program Managers and Coordinators to implement outcomedriven programs that engage Club members and meet our goals;

  • Monitor average daily attendance of school-based programs and ensure that overall membership numbers and attendance rates maintain or surpass performance goals;

  • Ensure that attendance data and program records are tracked accurately and consistently;

  • Develop and maintain collaborative partnerships with other youth serving organizations, members, parents, families and community organizations.

Strategic Program Planning and Execution

  • Plan, develop, implement and evaluate overall Site programs, services and activities to ensure they meet stated objectives and member needs and interests

  • Compile regular reports reflecting all activities, attendance and participation

  • Plan, coordinate and ensure implementation of program components: Power Hour, Homework Help, Literacy, Triple Play, STEM, Family Involvement, Character & Leadership, and Conflict Resolution

  • Work with Area Director to help guide program development of school-based focused program goals, objectives, outcomes, and outcome measure

  • Coordinate program evaluation and continuous quality management process with Site Coordinators and make programmatic adjustments based upon feedback and data collected and analyzed during regular periodic reviews

  • Oversee the identification and evaluation of opportunities to improve program effectiveness on the basis of participation and achievement of stated goals and recommend modifications to improve programming and outcomes

Resource Management

  • Manage annual site allocated budget expenditures and

  • Assist in the development of annual budget for Sunshine Gardens

  • Ensure administrative and operational systems are in place to maintain the operation of the physical properties and equipment of the Club, including use of facilities by outside groups

  • Ensure compliance with overall organization policies

  • Recruit, supervise, evaluate and provide career development opportunities for staff

  • Conduct regular staff meetings with agendas, meeting notes, and action items

  • In partnership with the Area Director, develop and manage succession planning strategies that help ensure a relatively seamless transition when Site staff vacancies occur

  • Support and manage the recruitment and on-boarding process for incoming Site staff, as well as the development and implementation of strategies around staff retention

  • Focus on building a strong, supportive, cohesive team of Site staff featuring open communication, collaborative planning and resource sharing

  • In partnership with the Area Director and development team, ensure grants are spent in accordance with project budgets (and federal guidelines) and deliverables are met; account for all in-kind donations made to the Site and ensure funding streams are separate and defined

Partnership Development

  • Develop positive partnerships with parents, community leaders and organizations

  • Provide direction/communication/support to all collaborative efforts with the host school, as well as other school-based agencies and organizations

  • Foster the development of family-school-community relations

  • Actively engage with the host school and other community agencies in providing support services to families, specifically literacy efforts and interventions

  • Work closely with partners and other local organizations to ensure shared services are being implemented

Marketing and Public Relations

  • Increase visibility of Club programs via posting of daily schedule, announcements of upcoming events and the dissemination of timely information for the development of advertising and promotion through the school and surrounding community

  • Coordinate outreach activities to meet enrollment and average daily attendance goals

  • Develop a strong relationship with the host school to increase awareness of programs and services, monitor targeted members’ progress and obtain outcome data through collection of Club and school records

  • Become tightly integrated with the Sunshine Gardens team by attending meetings with the school principal and teachers, and PTA

Relationship Management/Expectations

  • Internal: Communicate fully with the Area Director and others with a need to know. Be informative, timely, candid and accurate. Maintain close direct contact with Club professional staff to interpret and explain organization mission, program objectives and standards, discuss issues and provide/receive information;

  • External: Maintain contact with external schools, SSFUSD, community groups, members’ parents, and others.

ADDITIONAL RESPONSIBILITIES

  • Purchase supplies and equipment for the Sunshine Gardens Site

  • Work with staff on special events to carry out programs in all departments

  • Exercise authority in problems relating to members; utilize guidance and discipline plan

  • Ensure that assigned work is completed by established due dates and within the framework of established guidelines and policies

  • Organize multiple tasks and responsibilities in priority order in a manner that fulfills daily responsibilities while continuing to make progress towards longer-term objectives

  • Address issues and concerns with other staff, Club processes, programs, volunteers or any other matter promptly and in a professional, respectful and courteous manner

  • Help plan and implement staff development and training programs in collaboration with the Area Director

  • Assist with the organization’s special events or third-party events, as needed

SKILLS & EXPERIENCE REQUIRED

  • Bachelor’s degree is required. Equivalent combination of education, experience, and training that would provide the knowledge, skills and abilities required for the successful performance of the essential job duties will be considered.

  • A minimum of five years’ experience in a Boys & Girls Club setting or similar organization, preferably in a role that involved planning, executing youth development programs

  • Experience working with elementary and middle schools students, parents administrators, as well as community leaders

  • Demonstrated ability in staff supervision, facilities management, and the recruitment and retention of key staff

  • Demonstrated strong communication skills, both oral and written

  • Experience in the recruitment, training, and engagement of staff

  • Ability to manage conflict with both adults and youth in a controlled manner

  • Working knowledge of budgets, grants/fundraising, controls, and management

  • CPR and First Aid Certification (to be arranged if not current)

  • Must clear background check and history indicating fitness to work with children

SALARY AND BENEFITS

Salary: Competitive and commensurate with experience; Health benefits: BGCNSMC pays for 100% of employee premiums for medical/dental/vision and 100% for EITHER spouse or dependents; Retirement benefits with an employer match for our 403(b) plan; Paid time-off policy

HOW TO APPLY

To apply email hr@theclubs.org with SITE DIRECTOR- SUNSHINE in the subject line and attach the following: Your resume and a thoughtful cover letter articulating why you are perfect for this job. Include your salary requirements and a key account of your experiences relevant to the position. Candidates may also apply through LinkedIn.

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.