Marine Science Institute (MSI) is a non-profit organization that provides hands-on science education for Northern California students. We accomplish this goal by providing distinct and innovative programs. The Discovery Voyage Program takes students on a four-hour, hands-on exploration of the San Francisco Bay Estuary. For the younger students, the Shoreside Programs emulate the shipboard science curriculum from the shore in our waterfront classrooms and lab. Our outreach programs bring live marine animals out to the schools. We serve approximately 50,000 students and adults per year, most of who are from the Greater Bay Area.
The School Programs Coordinator provides administrative support for MSI’s primary activity, the School Programs.
Primary link between schools and the Institute:
Schedules MSI education programs
Prepares program invoices, contracts, and follows up on program accounts receivables
Tracks and organizes all credit card transactions
Makes bank deposits for all departments
Send teacher sponsorship letters
Responsible for managing school program information using the Salesforce database
Provides analysis of databases for future improvements
Provides reports to Development Department
Provides program details for instructional staff
Enters all program bookings on the online staff scheduling calendar
Provide additional details for offsite programming
As a member of the education programs team, helps set, meet and evaluate organizational goals and objectives
Responsible for updating and maintaining School Programs section of website
Assists in marketing MSI's programs to local school districts
Teaches education programs, as needed
Supports Marine Camp Manager using web-based registration system
Provide day-of support for Earth Day and other major MSI events
Provides administrative support, answers phones, maintains and orders office supplies
Proficient in PC based Windows, Excel, Word, Access, and Power Point
Highly organized and detail oriented
Excellent communication and people skills required
Flexible and creative team member
Excellent writing and proofreading skills
Knowledge of local schools and school systems desirable
Program invoicing, contracting, and database management experience desirable
This position is eligible to receive MSI’s medical and dental benefits and participate in MSI’s 403B plan.
Submit resume and cover letter describing your qualifications and interest in this position to Marilou Seiff at Marilou@sfbaymsi.org.