The Office Manager plays a critical role in ensuring that Habitat Greater San Francisco remains a premier nonprofit employer whose culture, policies, practices, and benefits make it a sought-after place to work. The Office Manager is responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. In addition, this position will provide oversight and deliverables for our safety program and be our tech liaison for purchasing and technical support of IT infrastructure.
What We Do
Habitat for Humanity Greater San Francisco believes in the power of homeownership to create generational impact. To this end, we build homes for first-time homeowners and sustain homeownership by helping vulnerable homeowners retain their home as an asset for generations to come.
Office Management (50%)
Responsible for development and maintenance of office operations and procedures including light reception and mail distribution.
Procurement, maintenance and inventory control of supplies, capital equipment and leased equipment with approval; project cost allocation of vendor bills.
Assists with and/or manages employee events (new employee breakfast, monthly birthday/anniversary, assist Human Resources and Culture Club with events)
Insurance & Safety Administration (25%)
Support the Director of HR and Administration (D HR/A) in managing HGSF business insurance portfolio (i.e., general liability, auto, certificates of insurance, etc.), including annual renewals; ensuring HGSF has adequate coverage for all locations and potential liabilities.
Lead HGSF Safety Team; compile and maintain safety binders for all sites, assist with safety training (IIPP, COOP, Code of Safe Practices, Emergency Action Plan, etc.) and inspections.
Support construction and office teams in securing mandatory and supplementary safety training, schedule and track attendance, maintain certificates of completion in personnel files.
IT Technical Support (25%)
Serve as the organization’s tech liaison, setting up new employees, trouble-shooting issues with outsourced tech provider.
Maintain inventory and seek recommendations for upgrades to technology and in conjunction with D HR/A
Obtain RFP for new equipment and upgrades
Bachelor’s Degree preferred or related experience is required.
Outstanding written and verbal communication skills.
Strong organizational skills and attention to detail.
Must be able to work both independently and as an integral member of various teams.
Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information.
Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, and PowerPoint, and ability to learn new technology quickly, is preferred.
Interest in and enthusiasm for the nonprofit sector and the administrative field.
Must be comfortable working in a fast-paced environment and calm under pressure.
Must have a solution-oriented approach to conflicts.
Proficiency with Microsoft Office programs, databases, and software to support and streamline organizational functions
Must be able to pass background check (In accordance with state and county law: convictions do not necessarily rule out employment, it depends on the nature and severity of the conviction and is evaluated on a case by case basis, check is conducted on last 7 years only.)
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Physical requirements include being able to sit, walk and/or stand for prolonged periods of time.
Ability to lift at least 20 pounds, go up and down stairs is required. Must be able to frequently communicate in English (verbal), working as part of a team and supporting staff and volunteers.
Compensation for this role is competitive, DOE. This full-time position offers health, dental and vision insurance, chiropractic/acupuncture, life insurance, long-term disability, employee assistance program (EAP), Flex Savings Account (FSA), 403b retirement account, commuter benefits, and 20 days paid time off, 3 sick days, and 12 paid holidays.
EEO: Habitat Greater San Francisco is an equal opportunity employer. Habitat Greater San Francisco strives to reflect the diverse community it serves. Applicants who contribute to this diversity are strongly encouraged to apply. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
Habitat GSF receives federal funds through Self-Help Homeownership Opportunity Program (SHOP) and is required by federal law, to the greatest extent possible, to provide job training and employment opportunities to Section 3 residents. *Section 3 residents are defined as public housing residents or low-income persons who live in metropolitan area or non-metropolitan counties where HUD-assisted projects are located.
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