PARCA – Administrative Coordinator

PARCA, Partners & Advocates for Remarkable Children & Adults, has been enriching the lives of people with developmental disabilities since 1952. Our programs are designed to create a feeling of extended family to help people live as independently as possible and enjoy all that life has to offer. PARCA provides residential programs, support for those living independently, respite care, before- and after-school child care, and family support and advocacy services.

We are currently looking for a friendly and organized professional to provide coordination and administrative support to the members of the PARCA leadership team. Coordinate a wide variety of organizational efforts pertaining to internal and external personnel including senior management, board members and committees, vendors, business partners, donors, and staff.

PARCA.jpg

Essential Functions

  • Assure effective administrative workflow by coordinating and maintaining organizational forms, charts, documentation and promotional materials. Supporting the administrative office and leadership team through researching projects as assigned, correspondence, directing calls and screening agency email and mail. Assure office supplies are adequately stocked efficiently and cost effectively.

  • Create and revise systems and procedures as it relates to fund development by maintaining the agency donor database, donor correspondence, updating calendars for special events, tracking event registration and creating data analysis reports as assigned.

  • Trouble shoot office equipment and remote technology. Agency’s point of contact to IT vendor.

  • Greet and assist visitors when they arrive at the office.

  • Coordinate special events with the communications and fund development team through tracking logistics, social media, drafting articles for newsletters, create, compile and export databases containing all info for each event as needed.

  • Coordinate client events with auxiliary and program managers.

  • Oversee and maintain an organized filing system of paper and electronic documents.

Principle Accountabilities:

  • Provide necessary administrative support to the CEO and leadership team and assure smooth functioning of all office systems.

  • Oversee administrative communications, record keeping and external communication efforts for fund development and administrative functions.

  • Maintain the agency donor data base to ensure all donations are entered and tracked accurately for Development purposes.

  • Ensure the smooth functioning of the Administrative Office by keeping office supplied and equipment running properly. 

Qualifications

  • BA degree or equivalent experience and a minimum of 2 years administrative experience including general office practices and serving multiple senior level executives.

  • Ability to work quickly and accurately both independently and as an integral member of various teams.

  • Excellent written, verbal communication and organizational skills.

  • Must possess strong technology skills with a proficiency in Microsoft Suite products, social media, databases and online cloud-based systems.

  • Commitment to strong performance, high standard of accountability, and openness to feedback

  • Outstanding time management skills and attention to detail, with a proven ability to plan, prioritize tasks, and juggle multiple demands effectively.

  • Must have the ability to uphold a strict level of confidentiality.

Salary:

$50,000.00 /year

To Apply:

Please submit a cover letter and resume to parca@parca.org