Peninsula Family Service – Accounting Manager

This position is responsible for managing day-to-day accounting operation that must be in compliance with GAAP, (CFR) PART 200, government and donor requirements, and with organization’s policies and procedures. The Accounting Manager is also responsible for tracking, reporting, and monitoring grant, contract and foundation activity. This includes reporting all the fiscal elements of child development, older adult and financial empowerment programs. The Accounting Manager ensures that all finances are managed in accordance with the conditions of the grant, foundation or contract as well as the organization’s policies and procedures. The Accounting Manager is a team player that is deadline-oriented and organized, and pays a close attention to details, and is able to work accurately in a fast paced environment with minimum supervision. S/he will oversee Accounts Payable, Accounts Receivable, Cash and General Ledger functions and has 3 direct reports: Accounts Payable Clerk, Accountant and Accounting Clerk.

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Established in 1950, Peninsula Family Service is a leading multi-service agency in Silicon Valley, serving over 12,000 children, families, and older adults each year and builds on their strengths to help them gain skills for success. Our mission at Peninsula Family Service is to strengthen the community by providing children, families and older adults with the support and tools to realize their full potential and lead healthy, stable lives. We envision a community where opportunity, financial stability, and wellness are secured for all.  Peninsula Family Service offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! 


  • Bachelor’s degree required, preferably in a related field.

  • Advanced degree (Master’s or MBA) or CPA preferred.

  • Requires proficiency in general ledger and financial reporting using accounting software

  • Excellent computer skills including Microsoft Office Suite (Excel, Word, PowerPoint, Access).

  • Good knowledge of GAAP and not-for-profit accounting

  • Ability to learn government funding requirements and regulations, if not already known

  • Great people-managing skills along with interpersonal and relationship-building skills

  • Ability to train and educate staff as well as delegate tasks accordingly.

  • Excellent analytical skills and ability to resolve complex problems with multiple variables.

  • Ability to multi-task and meet strict deadlines.

  • Strong organizational skills with high attention to details.

  • Ability to create ad-hoc reports.

  • Must be a strong team player with excellent communication skills both verbal and written, in English.


  1. Manage the day-to-day accounting functions (Accounts Payable, Accounts Receivable and General Ledger) to ensure accurate, transparent accounting and appropriate grant and contract expense allocation.

  2. Prepare or review month-end and year-end journal entries.

  3. Review monthly cost allocations.

  4. Review Balance Sheet account reconciliations.

  5. Prepare or review bank and investment reconciliations.

  6. Review the reconciliation of medical, dental, vision and life insurance bills.

  7. Review all grant, contract and foundation documents and clearly define, document and track all terms and conditions.

  8. Prepare monthly and quarterly financial reports/invoices for older adult, child development and financial empowerment and other programs.

  9. Prepare deferred revenue releases via Account Transfer Forms, and ensure it is managed within appropriate guidelines and reviewed monthly.

  10. Maintain all documentation such as contract, foundation and grant award letters, and ensure that are all accounted for and easily accessible for internal and audit purposes.

  11. Develop working knowledge of Federal contract requirement and procedures.

  12. Prepare EHS and other foundation and grant forecasts.

  13. Reconcile donations in Financial Edge against Salsa database monthly.

  14. Reconcile childcare fees against database monthly.

  15. Perform other duties as assigned by Controller.

  16. Backup Controller and the direct reporting staff with duties.


Exempt, Full Time


1. Prior to first day of employment, must have fingerprint clearance and maintain clearance.

2. Verification to legally work in the US and updated as required.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments.