The San Mateo Public Library Foundation (SMPLF) seeks a candidate for fundraising and administrative support for the non-profit foundation located in San Mateo.
The Development Associate works with the SMPLF Executive Director to execute strategic, managerial and administrative aspects of the Foundation’s fundraising efforts. The desired candidate will be detail-oriented with strong interpersonal and communication skills, be able to work independently, and manage a variety of responsibilities simultaneously. We are looking for an energetic associate who wants to help grow the Foundation. The position is part--time and reports to the Executive Director. Housed in the San Mateo Public Library, the Foundation offers a central location and flexible work hours.
SMPLF provides unrestricted funding to support programs and projects at the San Mateo Public Library.
Duties and Responsibilities:
Administrative and Bookkeeping:
Support for the Foundation’s administrative, accounting, and database needs
Generate reports for donor prospecting, targeted event invitation lists, and all key fundraising results using Raiser’s Edge software
Update specific donor information as gathered through volunteer engagement, event participation, mentor or internship interests
Handle correspondence with individual donors, prospects and corporate and foundation funders, including large mail merges and the production of standardized letters requesting and acknowledging donations.
Develop stewardship plans for key donors including but not limited to annual reports on use of funds
Process receipts for donations and enter data into Raiser’s Edge
Enter transactions into accounting software (QuickBooks), perform monthly reconciliation, and produce financial reports for the board
Respond to daily email and voice mails
Prepare agendas, materials and reports for board meetings, institutional donors and prospect meetings
Provide administrative support for Friends of the Library book sale operations
Manage operational aspects of the office including technology needs, supplies and stationery, payroll and insurance needs.
Serve as the project manager for the annual Author’s Gala, the premier fundraising event for the Foundation
Serve as the key point person for auction related activities for the George Archer Memorial Golf Tournament
Provide administrative and strategic support for the Foundation’s auxiliary, the Literary Society, charged with planning and executing the Author’s Gala
In cooperation with the Executive Director, plan and execute events that support the fundraising mission of the office including but not limited to the annual Leadership Circle Donor Appreciation event
Serve as the Foundation representative for all event related questions and concerns
Maintain social media presence; collaborate with the Library’s social media efforts to expand reach.
Coordinate regular website updates to reflect current Foundation activities and messaging
The desired candidate should possess the following skills and experience:
Prior work in an office or retail administration role; experience in a fundraising operation preferred
Exhibit a high regard for accuracy and confidentiality
Demonstrated proficiency with Microsoft Office Excel, Word (including mail merges) and Power Point
Highly efficient, excellent communication skills (written and verbal) and strong interpersonal skills
Personable and able to relate to wide variety of personalities
Superior organization and time management skills, proven ability to manage multiple priorities with competing deadlines
Project and event management planning and execution experience, outstanding attention to detail and follow through
Knowledge of QuickBooks and Raiser’s Edge
Knowledge of accounting principles helpful
Experience working with nonprofit organizations helpful
To apply please submit resume, cover letter, salary requirements and acceptable range of part-time commitment to Lynne Esselstein, Executive Director, San Mateo Public Library Foundation, 55 West Third Avenue, San Mateo, CA 94402 or by email to email@example.com.
No phone calls please.