St. Francis Center is seeking a Business Office Manager to lead the financial operations and ensure the integrity of its financial records. This vital role involves assisting with budgeting and reporting, maintaining compliance with nonprofit accounting standards, and promoting transparency and accountability in the use of donor and grant funds. Additionally, the Business Office Manager will oversee essential Human Resource functions, ensuring adherence to HR regulations, and contribute to the efficient and organized daily financial operations of the organization.

About St. Francis Center:

St. Francis Center is a nonprofit organization dedicated to serving individuals and families in North Fair Oaks and Redwood City through compassionate programs and community support. Their mission-driven team works collaboratively to ensure responsible stewardship of resources while advancing our impact.

Responsibilities

Accounting & Financial Operations

Record and reconcile daily financial transactions, including accounts payable, accounts receivable, and general ledger entries
Prepare monthly bank and account reconciliations
Research and implement credit card expense tracking system to integrate with accounting software
Complete month-end and year-end closing processes
Process Payroll semi-monthly
Maintain accurate documentation in accordance with GAAP and nonprofit accounting standards
Record investment activity monthly and meet with the Board Finance Committee Quarterly

Grants & Restricted Funds

Track grant revenue and expenditures, ensuring compliance with donor and grant restrictions
Prepare grant financial reports and supporting documentation
Monitor restricted and unrestricted fund balances
Research and implement a tracking system for restricted grants
Handle all the donations processed through Paypal, Fidelity Charitable, Stocks and other charitable giving portals.

Reporting & Budget Support

Preparing monthly financial statements and internal reports
Support annual budgeting and forecasting processes
Provide financial data and analysis to both program managers and the Board of Directors as needed

Compliance & Audit Support

Assist with annual audit and tax filings (e.g., Form 990, 1099’s)
Ensure compliance with internal controls, organizational policies, and applicable regulations
Maintain organized financial records for audit and review purposes

Collaboration & Support

Work closely with program and grants staff to ensure accurate financial tracking
Provide support and training to staff on financial procedures when needed

Human Resources & Administrative Support

Conduct new hire onboarding tasks, including completion of required employment paperwork
Help employees with benefit enrollment and routine benefits-related questions
Maintain organized and confidential personnel and payroll-related records
Coordinate with payroll and benefits providers to support employee setup and changes
Provide general administrative support related to payroll, benefits, and HR documentation
Support staff transitions, including onboarding and offboarding, as needed
Perform other administrative or operational support duties as assigned

Qualifications:

Bachelor’s degree in Accounting, Finance, or a related field
2–4 years of accounting experience (nonprofit experience preferred)
Knowledge of GAAP and nonprofit accounting principles
Proficiency with Quickbooks and Microsoft Excel
Experience working with grants and restricted funds
Familiarity with nonprofit financial reporting and compliance
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines

Compensation

$75,000-85,000, plus comprehensive benefits package that includes health insurance, retirement plan, paid time off, and professional development opportunities.
St. Francis Center offers a competitive salary commensurate with experience, along with a comprehensive benefits package that include health insurance, retirement plan, paid time off, and professional development opportunities.