Sequoia Healthcare District is looking for an Executive Assistant and Clerk of the Board to provide high-level executive and administrative support to the CEO and the Board of Directors. This position is essential for ensuring efficient operations and transparent governance within the organization. The role involves managing the CEO’s calendar and correspondence, coordinating meetings and events, and acting as the main contact for Board activities. Strong organizational and communication skills are crucial, along with discretion and the ability to represent the mission and values of Sequoia Healthcare District positively.
About Sequoia Healthcare District:
Sequoia Healthcare District is dedicated to enhancing the health and well-being of our community by ensuring access to quality care and promoting wellness initiatives. With a commitment to responsible management of taxpayer dollars, we aim to reinvest 100% of our net tax revenue within three years into health-related programs and services. Our vision is for every resident to achieve optimal physical and mental health throughout their lives, reflecting our unwavering support for community health and wellness.
Responsibilities
Executive Support
Prepare and edit correspondence, reports, presentations, and other confidential documents.
Support preparation and follow-up for CEO meetings, including gathering background materials, agendas, and minutes.
Track key initiatives, deadlines, and deliverables, ensuring timely follow-up and completion.
Serve as liaison between the CEO, Board, and community partners, facilitating clear and timely communication.
Clerk of the Board Duties
Coordinate all Board of Directors and committee meetings in compliance with the Brown Act and District policies.
Prepare, post, and distribute meeting notices, agendas, and supporting documents within statutory timelines.
Record and prepare accurate and comprehensive minutes of Board and committee meetings.
Maintain official records of Board actions, resolutions, bylaws, and policies.
Manage Board member communications, ensuring timely updates and distribution of materials.
Oversee new Board member orientation, training, and compliance requirements.
Serve as custodian of official records and ensure compliance with public records and document retention requirements.
Administrative and Organizational Support
Develop and maintain tracking systems for Board directives, policies, and follow-up actions.
Support the preparation of annual reports, strategic planning documents, and Board packets.
Assist with logistics for special events, retreats, and community meetings.
Provide administrative support for District programs, partnerships, and initiatives as assigned.
Maintain the highest standards of confidentiality, professionalism, and service excellence.
Qualifications:
Education and Experience
Bachelor’s degree in public administration, business administration, communications, or related field preferred.
Minimum of five (5) years of progressively responsible executive administrative experience, preferably within a government agency, healthcare organization, or nonprofit.
Prior experience supporting a governing board or serving as a Board Clerk is strongly preferred.
Knowledge, Skills, and Abilities
Knowledge of the Brown Act, Public Records Act, parliamentary procedure, and principles of public governance.
Exceptional written and verbal communication skills; ability to draft professional correspondence, meeting minutes, and Board materials.
Strong organizational skills with attention to detail and accuracy.
High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with board management software.
Ability to manage multiple priorities with diplomacy and discretion.
Skilled at building positive working relationships with elected officials, executive staff, and community stakeholders.
Commitment to SHD’s mission of advancing the health and well-being of the community.
Physical Requirements:
Standard office environment with hybrid flexibility as approved.
Occasional attendance required at evening or weekend Board meetings, events, or community engagements.
May require local travel within the District service area.
Compensation
Salary Range: $100,000 – $125,000 annually (DOE)
Retirement: Participation in the California Public Employees’ Retirement System (CalPERS) with employer and employee contributions as determined by statute.
Health Benefits: Comprehensive medical, dental, and vision insurance for employees and eligible dependents.
Paid Time Off: Generous vacation, sick leave, and paid holidays.
Additional Benefits:
o Employer-paid life and disability insurance.
o Professional development and continuing education support.
o Hybrid work schedule options (subject to operational needs).
o Wellness and employee assistance programs.
To Apply
Please send us a cover letter and resume outlining your interest and qualifications to careers@seqhd.org with "Executive Assistant and Clerk of the Board" in the subject line.
