The Silicon Valley Community Foundation is looking for a Community Impact and Policy Operations Associate to support its strategic grantmaking, convening, and policy initiatives in San Mateo and Santa Clara counties. Reporting to the Senior Operations Manager, this role involves providing coordination, administrative execution, and operational support across various functions within the Community Impact & Policy Division. Key responsibilities include supporting grantmaking processes, managing convening logistics, coordinating policy operations and vendors, documenting systems, and implementing workflow improvements. The Associate plays a critical role in enhancing the division's infrastructure by ensuring tasks are completed accurately and on time, in line with SVCF procedures.

About Silicon Valley Community Foundation:

Silicon Valley Community Foundation (SVCF) is a regional catalyst, connector, and collaborator. We bring together the resources and skills of donors, business, government, and community to solve some of our region’s toughest challenges. We promote philanthropy in our region and support philanthropists to invest with impact. Through advocacy, research, policy and grantmaking, we seek systemic solutions to drive enduring community change. Learn more at svcf.org.

Responsibilities

Strategic Operations

Support division-wide planning efforts by coordinating calendars, preparing documentation, and supporting meeting logistics.
Assist with tracking operational needs, follow-up items, and deadlines across grantmaking, convenings, and policy work.
Help document processes and support change management activities through materials preparation and tracking updates.
Provide research, scheduling, and administrative support for cross-departmental and cross-division coordination efforts.
Work closely with CIP staff to respond to operational needs and provide excellent service to internal and external partners.
Support cross-team knowledge sharing by maintaining organized files, templates, and shared resources.
Contribute to a positive, collaborative, solutions-oriented team culture.

Grantmaking Operations

Support execution of grantmaking workflows, including application intake, document collection, data entry, compliance checks, and communications with non-profits and grantees.
Prepare grant files, update tracking tools, and assist in generating reports for internal use and leadership review.
Assist in maintaining templates, guidelines, and procedural documentation.
Support coordination between CIP, Grants Administration, IT, and Finance teams.
Help troubleshoot routine grantmaking process issues and escalate as needed.

Convening and Event Logistics

Coordinate logistics for virtual and in-person convenings, meetings, workshops, and public events.
Support scheduling, invitations, RSVPs, participant communications, and preparation of meeting materials.
Assist with venue coordination, catering arrangements, technology setup, and day-of event support.
Maintain event documentation and support evaluation/data collection.

Policy Operational Support

Assist in logistics, documentation, and scheduling for policy and advocacy initiatives.
Support legislative tracking coordination, meeting preparation, and maintenance of policy-related systems.
Prepare or format briefing materials, agendas, slide decks, and communications.
Maintain accurate internal files and ensure timely updates to policy documentation and workflows.

Vendor Management and Fiscal Support

Assist with vendor coordination, including preparing purchase requests, processing invoices, and tracking deliverables.
Support expense tracking, budget documentation, and routine fiscal processes.
Maintain financial and procurement documentation in alignment with organizational standards.
Prepare summaries, spreadsheets, and routine reports as requested by the Senior Manager.

Other

Other related duties as assigned.

Qualifications

Two years of experience in operations, project coordination, grantmaking support, nonprofit administration, or related roles.
Alignment with SVCF’s mission, values, and commitment to equity.
Strong organizational skills and ability to manage multiple tasks with accuracy and attention to detail.
Excellent written and verbal communication skills.
Demonstrated ability to collaborate effectively with diverse colleagues and partners.
Experience with scheduling, event logistics, document preparation, or workflows preferred.
Comfort working Microsoft Office, data systems, spreadsheets, and tracking tools; Salesforce experience a plus.
Ability to work independently while knowing when to seek guidance or escalate issues.
Commitment to continuous learning, process improvement, and operational excellence.

SALARY AND BENEFITS

SVCF is committed to offering competitive salaries and comprehensive benefits. The target hiring salary for this position is $82,000 per year based on experience, credentials and internal salary equity.

Our comprehensive benefits package includes generous medical, dental, and vision plans; paid time off; holidays and employer contribution and matching to a 403(b) retirement plan.